Configure backup settings for Microsoft 365 Exchange Online in Cloud Application Backup

Configure backup settings

1. In the CAB Management Portal, click Homepage in the sidebar menu.

   The list of backup tasks opens.

2. Click the Microsoft Exchange backup task.

   

   The backup task page opens.

3. Click Settings () to expand the backup task settings.

   

   Change the backup settings as needed, and then click Save to apply them, or click Cancel to revert changes.

   Setting	Description
   Index all data for Search	Allows for granular search and restore of the backup data. The system temporarily decrypts data, scans it, and builds the relevant search index. Once the index is built, the system encrypts data and the index again. By default, this option is enabled. If you want to disable indexing, contact Support. Granular search and restore will be unavailable, but you would still be able to browse backups by date.
   Backup Unlicensed accounts	In Microsoft 365, system accounts can have the Unlicensed status. These can be the external accounts invited by users with active licenses, or accounts automatically generated for shared files storage. You can find license status of an account using the Microsoft 365 Admin Center. Select this if you want CAB to back up such accounts. Note that unlicensed accounts have limited permissions, and we urge you do not use the unlicensed administrator accounts.
   Retain auto-archived backups	The system automatically archives backups if the license is removed or a user account is deleted. Select this and enter the number of days to keep the automatic archive, or leave blank to keep it indefinitely. This does not affect manually paused backups.
   Automatically activate new mailboxes	Select to enable automatic detection and backup activation for new Microsoft 365 account mailboxes. If you choose not to use this option, you can set up the bulk activation rules for conditional account activation. Otherwise, you will need to manually add new user accounts and activate backup for them.
   Backup Datacenter	AWS data center location you have selected when enabling CAB for the company 1
   Retention Period	Number of days, months, or years to keep backups for until they are deleted from the cloud 2
   Backup Frequency	Frequency of the backup task initiation. Available options: Daily, Every 3 days, Weekly.
   Backup Hour	UTC time when the backup task is initiated

Change backup task name

1. In the CAB Management Portal, click Homepage in the sidebar menu.

2. Click Edit () next to the name of the Microsoft Exchange backup task, enter a new name, and then click Save.

   

Alternatively, when on the backup task page, click Edit () next to the backup task name, enter a new name, and then click Save.