View and manage backups
To view and manage backups of SharePoint Online sites in your Microsoft 365 environment within Cloud Application Backup (CAB):
In the CAB Management Portal, click Homepage in the sidebar menu.
The list of backup tasks opens.
Click the Microsoft SharePoint backup task.
The backup task page opens.
The backup task page allows configuring backup settings, and managing backups of individual SharePoint Online sites.
Site and backup details
The backup task page shows all SharePoint Online sites available for managing in CAB by your Microsoft 365 admin account in the table format with the following details:
|Site||Path to the site relative to the root SharePoint domain|
|Tags||Tags associated with the site|
|Status||Status of the site backup. See Backup status for details.|
|Backup Size||Size of the backup data|
|Last Backup||Time from the latest completed backup|
|Backup||Set of quick actions you can take in respect to the site backup. See Quick actions for details.|
You can sort sites in the backup task by these details.
Site backups can have one of the following statuses shown in the Status column:
|Not Active||Backup is not activated for the site|
|Scheduled||Backup for the site was activated, but the initial backup was not performed yet|
|Success||Last backup of the site completed successfully|
|In Process||Backup of the site is currently in progress|
|Failed||Last backup of the site failed|
|Paused||Backup of the site is paused|
|Archived||Backup is suspended since the site was removed from SharePoint Online. Backup data is stored in our storage until you delete site backup.|
|Partial||CAB failed to back up the site|
|Duplicate||The site backup is a duplicate of another one|
To view backup statistics for a certain site, click More () on the right of the site. This will expand and show the backup timeline and the summary tiles.
The timeline shows the number of items backed up each day. To view details, hover over the respective column. The numbers include all new and changed items, so it may be greater than the total number of items included in backup (shown in the summary tiles).
By default, the timeline shows information for the last two weeks. To adjust this range, use the slider below the timeline. The maximum range is 30 days.
The summary tiles below the timeline show information about the backup of items in the site: number of items included in backup, date and result status of the last backup.
Actions on sites
To activate, start, pause, cancel, or delete site backups, use quick actions or batch actions.
To instantly activate, start, pause, or cancel backup for a specific site, use quick actions available next to the site.
The following quick actions are available for the site backups:
|Backup Now||Start backup immediately|
|Cancel||Stop backup in progress|
Besides quick actions, you can also take batch actions on several sites at once. For this:
Select checkbox on the left of one or more sites in the table.
To select all sites, select checkbox near the Site column header.
If you want to select sites by their backup status, click the down arrow next to the Site column header, and then select one of the statuses.
Click Actions on the right, and then select the desired action from the drop-down list.
The following batch actions are available:
|Backup Now||Start backup immediately|
|Delete||Remove backup and delete all backup data|
Add sites for backup
If you did not select to automatically detect new sites in your SharePoint Online environment, you have to manually add sites for backup. For this:
Click Add () in the upper-right corner of the Sites section.
The Add Site dialog opens.
In the Site box, enter path to a SharePoint Online site you want to add for backup, and then click Save.
CAB checks if the path is valid and the site is present in your SharePoint Online environment. If so, the system adds the site for backup. Otherwise, it shows an error message.
After the site shows in the table, activate its backup.
Activate site backups
If you did not select to automatically activate backup for sites in your SharePoint Online environment, you have to manually activate backup for individual sites using quick actions, or for multiple sites at once using batch actions.
You can search sites in the backup task by the site path. For this, enter at least three characters in the search box on the toolbar.
You can sort sites in the backup task in ascending or descending order by site path, backup status, backup size, or last backup date. For this, click the header of one of the relevant table columns.