How to remove or limit file versions stored in the cloud?

    • 2 min read
    On this page

    By default, there is no limit on the file versions stored in the cloud for the File and Folder Backup and the Advanced Folder Backup (with Forever Save policy).

    Backup accounts, which use our cloud servers, are not affected by many file versions since only one MAX Baseline is calculated against their used space.

    Nevertheless, if needed, the company, partner, and distributor accounts can use special tools to clean up old and deprecated file versions from other backup accounts.

    You can remove or limit file versions stored in the cloud either at the backup account level or at the entity (company, partner, distributor) level.

    File versions management at the backup account level

    1. Sign in to your account in the Dashboard.

    2. Go to Endpoint Backup › Backup Accounts.

      Menu item

      The consolidated backup accounts page opens.

    3. Find a backup account to clean the file versions in the cloud for.

    4. Click Actions (Actions icon) in the last column against the backup account record, and then click Cleanup Account.

      Clean account action

    5. Select the protected devices associated with the backup account to clean the cloud data for.

    6. On the Versions tab:

      • To clean file versions for all backups, select Keep latest X versions of files, and enter the number of file versions to keep.

      • To clean file versions for Microsoft Exchange Server backups, select Keep latest X versions of Exchange backup, and enter the number of file versions to keep.

      • To clean file versions for Microsoft SQL Server backups, select Keep latest X versions of SQL backup, and enter the number of file versions to keep.

      Clean account view

    7. Click Delete to clean the file versions.

      The system will keep the specified number of versions of each protected file stored in the cloud, and remove all other versions.

    File versions management at the entity level

    1. Sign in to your account in the Dashboard.

    2. Go to Settings › Backup Accounts.

      Menu item

      The page with global settings for backup accounts opens.

    3. Select Limit the number of the latest file versions in the cloud, and enter the desired number of file versions to limit to.

      This limits the number of versions of each protected file stored in the cloud for all direct backup accounts and backup accounts in sub-companies.

      Limit versions

    4. Click Save to apply changes.